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PARTICULARS OF 2022 NEC ELECTION

PARTICULARS OF ELECTION

PAWA House, Roman Ridge, Accra.

Tel: 233(0)302732019 | Email: admin@gaw.org.gh

Website: www.gaw.org.gh

© April 2022

PARTICULARS OF ELECTIONS
GAW 2022 NEC ELECTIONS

 

PREAMBLE

Elections offer an important opportunity to expand the tenets of fairness and reassure civil libralisation in groups and associations such as GAW. Elections are also official association decision-making processes by which members of GAW choose individuals to manage the affairs of the Association for a specified period. This way of electing officers for the Association has improved over the years, and has been effectively used in 2019. Members of GAW National Executive Committee (NEC) are elected by members in good standing in the Association at Congress for a term of three years, and shall be eligible for re-election thereafter for one term. In the same way, a person may be appointed a member of NEC if he/she is a member of good standing in the Association (see Article XI: National Executive Committee Members, and Article XIV: Qualification and Election).

2022 is another landmark year that members of GAW go to the polls to elect new executives for the Association at a Congress on May 21. We, in the Elections Committee, hope that this activity will be carried out in a decorous manner to bring glory and honour to our dear association. We wish all contestants the very best.  

POSITIONS TO CONTEST

There are nine (9) executive positions to be voted for. These are (1) to (9) below. Positions (10) to (13) are by appointment.

  1. President
  2. Vice President
  3. General Secretary
  4. Deputy General Secretary
  5. Organising Secretary
  6. 1st Deputy Organising Secretary
  7. 2nd Deputy Organising Secretary
  8. Treasurer
  9. Deputy Treasurer
  10. Public Relations Advisor (PRA)
  11. Deputy PRA
  12. Executive Member
  13. Executive Member

SCHEDULE OF ELECTION

  1. Announcement of Nominations: Thursday, April 14, 2022.
  2. Picking up of Nomination Forms: , April 14 to Thurs., April 28, 2022.
  3. Vetting of Candidates: Friday, April 29 to Saturday, April 30, 2022.
  4. Period for Campaigning: Sunday, May 1 to Friday, May 13, 2022.
  5. Introduction of Candidates to GAW Members: Saturday, May 14, 2022.
  6. Publication of Names of Members in Good Standing: Thursday, May 19, 2022.

 

RULES OF QUALIFICATIONS

  1. Persons desirous of contesting for positions should be at least two (2) years old in the Association.
  2. To qualify to vote, a member should be at least six (6) months in the Association as at April 2022.
  3. After qualifying for (1) and (2) above, a member should also be in good standing. To be in good standing is explained as a member who has paid up his dues as of December 31, 2021. Dues in arrears should be paid by April 28, 2022. The member should also not be on suspension or under any disciplinary action. Refer to Article XIV of the Constitution of GAW on “Qualification and Election.”

NOMINATIONS AND NOMINATIONS FORM

  1. Each candidate should be nominated by a member of GAW and supported by another member, both of whom should be members in good standing.
  2. Nominations forms may be picked up and submitted in-person at the GAW Secretariat, PAWA House, in Accra, or accessed online at the GAW Website at gaw.org.gh
  3. A passport-size photograph of the candidate should be affixed to nomination forms.

FILING FEES

Filing fees are used to help pay for the administration of elections, and as a means of placing value on those offices contestants are seeking to occupy. They are also used as a benchmark to deter frivolous candidates from cluttering ballots. Filing fees for this year’s NEC elections and regulations regarding payment and refund are as follows:

  1. President, Gh¢1,000.
  2. Vice President, Gh¢800.
  3. All other Candidates, Gh¢500.
  4. All candidates must pay filing fees (as stated above) when picking up nomination forms.
  5. Candidates who pay for their forms but are unable to proceed to the vetting process will have their fees refunded to them. This implies that candidates who go through the vetting process but are unsuccessful will not have their filing fees refunded to them.

VETTING PROCESSES AND RULES

The vetting of candidates and any documents they may submit in respect of their interest to contest is essential in the elections process. Vetting of candidates shall be carried out by the Elections Committee in the following manner:

  1. The vetting of documents presented by candidates shall be aimed at establishing the following:
  • If issued by the appropriate authority.
  • Whether it is original or photocopy.
  • Whether it provides adequate information relating to its subject matter.
  • Its usefulness to the vetting process.
  1. Candidates vying for executive position and who are submitting themselves for this vetting process shall be people of sound integrity and character. The vetting of candidates shall therefore be aimed principally at establishing the following:
  • Candidate’s integrity and trustworthiness.
  • If the candidate qualifies by all standards in line with the provisions of the GAW constitution and values.
  • Personal character, conduct and behaviour of the candidate which may be in violation of the GAW constitution and values.
  • Candidate’s relationship with GAW.
  • Whether the candidate has the requisite skills, experience and expertise to perform in the position they are vying for.
  • If the candidate is able to meet the high standards of conduct, behaviour and integrity required of an executive officer of the GAW or Civil Society.
  • Whether he/she is physically and mentally fit to serve in the position.
  • Whether the one is of good reputation.
  • Whether he/she has ever abused his/her office for personal gain.
  • Whether the candidate holds or has held any position in or is associated with a political party.
  • Whether the candidate conducts or has conducted any business which is, or is likely to be, detrimental or prejudicial to the aims, objectives and values of GAW.
  1. Every candidate who is submitting him/herself for vetting shall additionally undergo a confidential integrity check. This is a thorough background check on the individual to establish beyond all reasonable doubt that the candidate is the right quality for office.

 

OTHER ELECTION GUIDELINES

  1. Each candidate will be allowed one observer on the polling day.
  2. There shall be no proxy voting.
  3. Candidates are expected to conduct a clean and truthful campaign devoid of intolerance and callousness.
  4. A dedicated WhatsApp platform will be created for campaigning. All campaign messages are to be posted on the Campaign Platform and shall not be posted on GAW Social I or GAW Social II. Any breach of this rule by a candidate will result in sanctions.
  5. The Electoral College will be made up of paid up members of GAW.
  6. The following ID cards are acceptable for identification during the elections: GAW Membership Card, National Voter ID Card, Driver License, Passport, ECOWAS ID Card, Student’s ID, SSNIT ID.
  7. Every elective office of the Association, however designated, is a substantive office, and separate nominations shall be taken and separate votes cast in respect of each office.
  8. Candidates for election shall complete nomination forms and deposit them with the Chairperson of the Elections Committee or her assigned officer at the GAW Secretariat.
  9. All candidates shall be nominated by one member of the Association and supported by one member.
  10. All voting shall be by secret ballot and shall be decided by simple majority.

 

MODES OF COMMUNICATION

  1. A dedicated Elections WhatsApp Platforms.
  2. GAW Website.
  3. GAW e-mailing list.
  4. All messages and letters will be signed by the Chairperson of the Elections Committee or her assigned officer.
  5. Contact numbers will accompany every message.
  6. Every message will go with a specially designed “Elections Flyer.”

 

ON THE DAY OF ELECTIONS

  1. Come to PAWA House, Roman Ridge in Accra, with your identity card (GAW Membership Card, National Voter ID Card, Driver License, Passport, ECOWAS ID Card, Student’s ID, SSNIT ID) and join the queue, if any.
  2. A member of the Elections Committee will check your details in the electoral register and very your identity as a member in good standing to vote.
  3. You will be issued with validated ballot papers for the various positions to be contested. Check to be sure the ballot papers are not already marked.
  4. Move to the Voting Booth and thumbprint your preferred candidate for the various positions.
  5. Choose the right box for each position and cast your vote in the ballot boxes.
  6. Leave the precincts of the voting.

 

SUPERVISION OF THE ELECTORAL COMMISSION (EC) OF GHANA

GAW had applied for supervision of the elections by the Electoral Commission (EC) of Ghana. A Deputy Director, Electoral Services in-charge of Election Planning and Procedure, has been assigned to GAW. 

 

DISPUTATION AND APPEAL PROCESSES

It is envisaged that grievances and disputes can occur at two (2) main stages of the election process. These are the vetting stage and after the results have been declared. The following are the grievance procedures and guidelines to resolve disputes.  

Grievance Procedures: All grievances shall, first, be reported to the Chairperson of the Elections Committee. If the Chairperson is unable to resolve the grievance, it will be referred to the Elections Committee. If the Committee is also not able to settle the grievance, the matter will be discussed at a joint NEC-Elections Committee level. The GAW Advisory Board will be the final arbiter in all elections issues.

Dispute Resolution:

  1. In the event that a candidate complains about an issue being said and re-presented during the interview, the matter will be dealt with amicably to allow the interview to continue. However, if the complaint occurs after the completion of the vetting, the Committee shall be given the first priority to review its decisions and if this is not satisfactory the matter shall go through the grievance procedure, as the case may be. As far as possible any disagreements between the two parties (candidate and the Committee) should be handled with circumspection and discretion.
  2. Where issues cannot be sufficiently and satisfactorily dealt with by the Elections Committee, such an issue would go through the grievance procedure, as the case may be, to be handled within 72 hours.
  3. In such a case the vetting in respect of the said candidate shall be suspended until such time that it can be resumed where time is available.
  4. The deadline for submission of all appeals against disqualification, at the vetting stage, is May 2, 2022. The outcome of appeals at this stage will be announced not later than May 3, 2022.
  5. All disputes, resulting after results have been declared, should be dealt with within seven (7) working days.
  6. If at all possible, all disputes and claims should be settled, using GAW internal structures. The parties shall endeavour to amicably settle any disputes and misunderstandings which may arise in connection with the elections. Any cause of action in court can only be tolerated in exceptional circumstances.

 

MEMBERS OF THE 2022 ELECTIONS COMMITTEE

Mrs. Hajara Daniel (Chairperson)

Mrs. Hajara Daniel (Chairperson)

Mrs. Hajara Daniel (Chairperson), is a Saltpond-born author, playwright, poet, and publisher, is the founder and Chief Executive Officer of the Creative Writing Academy, Larajah Limited, and the RIWC Foundation. She is a former student of St Theresa’s Primary School, Mfantsiman Girls Secondary School, Tamale Secondary School (Ghana), South West London College and the University of Yorkshire, and has previously worked at PricewaterhouseCoopers, EW FACT (publishers for the Emile Woolf Colleges), and REIT Asset Management. Her thought-provoking published short stories, novels, poems, radio drama, television series, and theatrical productions include “Passage of Love,” “Kofi: Growing Pains,” “Amazing Grace & Other Short Stories,” “Cocoa’s Kisses & Other Poems,” “Reaching for the Stars,” “The Akans: Birth of Two Kingdoms,” “The Hampstead Strangler,” “Sankofa Hills,” “Coconut Court,” and “Kookua,” selected for the Accra International Children’s Arts Festival, (KIDDAFEST). Mrs. Daniel has served on various committees, including the Bidding Committee for UNESCO World Book Capital (2019), the Committee for drafting a constitution for the National Platform for Literacy, Reading and Numeracy (NAPLRN), and the GPA World Book Capital Committee. She is a member of the Ghana Association of Writers (GAW), Ghana Publishers Association (GPA) and the Writers Guild of Great Britain (WGGB).

Mr. Emmanuel Ansah-Antwi (Member)

Mr. Emmanuel Ansah-Antwi (Member)

Mr. Emmanuel Ansah-Antwi (Member), is a writer, lecturer, filmmaker, an international business strategist, marketing communications practitioner, business and communication consultant and a Friedrich Erbert Foundation scholar. He has written six (6) general fiction books and three (3) non-fiction books on communication, management and business. He is now working on a book entitled “Marketing of Films.” He was also a presidential candidate for the Democratic Freedom Party (DFP) in 2008.

Dr. George Amofah (Member)

Dr. George Amofah (Member)

Dr. George Amofah (Member), is a Public Heath Consultant. He was the Deputy Director General of Ghana Health Service until retirement in December 2011. He has made major contributions to global health through his involvement in many international bodies. Dr. Amofah has, recently, been elected to the Board of Faculty of Public Heath (UK), for his significant contribution to science, literature and the practice of public health. He authored, Prophecy in Action: My Life Story and Heart Burning or Consumed? and Confronting Disparity between Faith & Practice.

Major Albert Don-Chebe (Rtd.) (Member)

Dr. George Amofah (Member)

Major Albert Don-Chebe (Rtd.) (Member), is a lawyer, management and public relations practitioner (fellow of the Institute of Public Relations, Ghana) and a retired military officer. Major Don-Chebe (Rtd.) is also an Adjunct Lecturer in a number of educational institutions, and a Managing Partner, Yela and Associates. He was a Managing Director of GNTV and the Director-General of the Ghana Broadcasting Corporation (GBC) for 3 years. He is also the Legal Advisor to the Ghana Association of Writers.

Ms. Rebecca Abafum (Secretary)

Ms. Rebecca Abafum (Secretary)

Ms. Rebecca Abafum (Member/Secretary), is an author and currently works with Rolucktech, a call centre outsourcing company. He studied accountancy at Koforidua Technical University in Koforidua. She authored The Fury of a Nation. She is on the committee, representing the youth of the Association.

Please follow the instructions below to complete and submit your nomination form.

Please note that Submissions NEC Elections Nomination form may be submitted online via email.

Downloading and printing the NEC Elections Nomination Form may be submitted by courier or self-delivery at the Secretariat at PAWA House, Roman Ridge, Accra.

Online submission via email:

  1. Download the NEC Elections Nomination Form (Online submission nomination form)
  2. Fill the downloaded nomination form correctly in black/blue ink.
  3. Scan a copy of the completed from.
  4. Submit your forms with all required attachments as stated in the PARTICULARS OF ELECTION to admin@gaw.org.gh

Submission by courier or self-delivery:

  1. Download the NEC Elections Nomination Form (courier or self-delivery nomination form)
  2. Fill the downloaded nomination form correctly in blue/black ink.
  3. Return the completed form with all required attachments as stated in the PARTICULARS OF ELECTION to the addresses below:

The General Secretariat, Ghana Association of Writers (GAW) at
PAWA house, South Ridge Street, Roman Ridge Accra, Ghana or post to the postal address below:

P.O. Box LG 375, Legon, Accra, Ghana.

Please click on the links below to download your nomination form

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